Final report and accounting

General

• Even though the researcher may not yet have used any of the grant money, they must still report on the progress of their study.
• The final report and accounting must be carried out within two years of the approval of the grant. There is a PDF final report form at the bottom of this page.
• The accounting is carried out with the original receipts and/or statements or references to reports provided by the accounting office (e.g. the university) taking care of the grant payment transactions. The reports remain at the central office of the Finnish Cancer Organisations.
• In addition to providing reports, the recipient of the grant must also:

1. Fill in a final report and accounting form and return it to the Finnish Cancer Organisations before the deadline.
2. Provide a written report of how the study is progressing including an itemisation of how the money has been used.
3. Write up travel reports of trips funded with the grant, including the names of the participants and an explanation of how each trip relates to the study supported by the Finnish Cancer Organisations.

• Overhead costs that are not itemised will not be accepted. A receipt for the overhead cost increment must be attached to the accounting form.
• The original receipts or reports attached to the final report must account for the entire grant. It is not necessary to include publications published in conjunction with the study.
• A copy of the study’s final report is sent to assessment committees and the chairmen of the Committee of Grants. The reports are also inspected at the central office.
• The Finnish Cancer Organisations are also entitled to check the bookkeeping by the accounting office at the university or similar institution to ensure that the invoices and receipts paid using grant money are applicable and relevant to the study. In conjunction with the reporting, the recipient of the grant confirms in writing and with their signature that the grant has been used appropriately and in accordance with the budget.
• Grant money which is not withdrawn within three years of the notification of the disbursement decision will be returned to the fund that approved it, unless otherwise agreed with the researcher.

Deadlines for progress reports and final reports

• Progress reports must be returned by the end of August
• Final reports must be returned by the end of February
• If the recipient of a large grant, a one- or two-year grant or a grant for a dissertation does not provide a final report and accounting before the deadline they will be sent a reminder notice. Receiving a reminder notice may lower the researcher’s chances of receiving further grants in the future.
• If a final report and accounting are not provided by the date stated in the reminder notice, the recipient of the grant will be put on the blacklist. Any further applications by this researcher will not be dealt with and any unused grant money must be returned. The chairmen go through the blacklist every year.

Work carried out by epidemiology researchers

• Accounting using the final report form is not required

• Accounting using the final report form is not required

• Disbursed in one payment on the basis of a hotel invoice, congress payment or other corresponding receipt or travel ticket counterfoil.
• The grant may also be paid on the basis of an advance certificate issued by a travel agency, in which case the original receipts and, for example, airline ticket counterfoils corresponding to the amount granted must be provided later.
• If the course grant does not cover all the travel costs, the original receipt can be returned upon request with a stamp showing how much of the expenses below have been compensated by the Finnish Cancer Organisations.